Residency Policies & Procedures
VI. COMPETENCY AND PERFORMANCE EVALUATIONS: PROCEDURES
FOR ADDRESSING PERFORMANCE DISAGREEMENTS
FACULTY ADVISOR PROGRAM
Each resident is assigned a faculty advisor at the beginning of his or
her training in our program. The primary responsibility of the advisor
is to develop a personal relationship with the resident and to counsel
him/her in various aspects of his/her career development. The faculty
advisor is a personal advisor/role model/ombudsman. The program
is designed to be as flexible and informal as possible, and to provide
the widest possible latitude in types of advisor-resident communications.
- Assignments are made for all residents in the program.
- Each resident should contact his or her faculty advisor to set up
a first meeting. If no meeting has been arranged by the time the
Training Office mails out the Documentation-of-Contact form, the advisor
should call the resident and make an appointment.
- Either the advisor or the resident may resign or request reassignment
at any time by notifying the Residency Training Office. No explanation
- Each faculty advisor should meet regularly with his or her resident.
Semi-annual contact with the advisor to review one’s progression through
the training program is an RRC requirement. More frequent contact
- The faculty advisor receives the resident’s performance evaluations,
and should review these with the resident.
- The faculty advisor should also review the resident’s patient load,
to assess whether or not the Resident is seeing an adequate variety
of patients by age, sex, diagnosis, and treatment modality. Concerns
about the resident’s caseload should be communicated to the Training
Director for corrective action. The advisor will especially monitor
the number of cases in long-term treatment (more than 12 months).
(Note that the program requires a minimum of three long-term cases,
of which at least one should have an (initial) psychotic disorder and
at least one a non-psychotic diagnosis, as a condition for graduation.)
The advisor will pay special attention to ethnic and cultural issues.
Should the resident receive special training about American subcultures
and ethnic minorities? If the resident is a member of a minority
group, should he or she be assigned to a supervisor with a similar background?
- Biannually, the Training Office will distribute a “Documentation
of Semiannual Evaluation ” form to the Resident. The Resident
will present the form to the advisor and collaborate in completing the
form. (The Resident should take log cards and/or log summary sheets
to the session with the faculty advisor.) The faculty advisor
will return the form to the Residency Training Office, Box 356560.
- Aside from the formal aspects mentioned above, an informal and flexible
interaction is recommended. Case discussions, co-therapy, discussion
of administrative issues, curriculum or research, socializing, lunch,
or any other ethical activities are appropriate.
- The relationship between Resident and advisor shall be confidential,
If a Resident uses the advisor as a supervisor or if he or she is assigned
to the advisor for a clinical rotation, only the strict supervisory
sessions will be subject to evaluation and review by the training director
or RESC. As a guideline, however, all parties should attempt to
avoid the situation in which a faculty advisor supervises his or her
- If the Resident is involved in some academic or disciplinary problem,
the Resident should feel free to ask the advisor to appear at meetings
dealing with the issue at hand. Either person may invoke the confidentiality
rule at any time during the meeting.
(Revised and approved by the RESC on May 5, 1991.)
©1998 - 2013, Psychiatry Residency Training Program.
All rights reserved.
Psychiatry Residency Training Program
1959 NE Pacific Street, Box 356560
Seattle, WA 98195-6560