Residency Policies & Procedures
X. GENERAL PROGRAM POLICIES
CHIEF RESIDENT SELECTION POLICY
Seattle Track Chief Residents are selected from the pool of interested
PGY-3 residents by the Chief of Service of the clinical site, Associate
Residency Director for the site, and Residency Director, taking into account
input from the resident group and relevant core site faculty (as consulted
by the Chief of Service). Decisions regarding Chief resident positions
that are not based at a clinical site are made by the Residency Director
and any relevant faculty (e.g. Director of the Teaching Scholar Track
for a Teaching Chief Resident position), taking into account input from
the resident group. Final appointments are subject to the approval of
the Department Chair.
The Chief resident selection process is as follows:
- In December, the Residency Director invites PGY-3 residents to express
interest in Chief Resident position(s) for the following academic year,
and to rank all Chief Resident positions that the resident is interested
in, in order of preference, by no later than January 15. With this invitation,
the Residency Director provides PGY-3s with the general program Chief
Resident job description.
- In December, as part of this invitation to express interest in Chief
Resident position(s), PGY-3s are instructed to meet with the Chief of
Service, Associate Residency Director, and current Chief Resident at
any site where he/she is interested in being a Chief Resident (and/or
with any faculty member involved in decision-making for a non-site-based
Chief Resident position) by no later than January 15, to discuss the
position(s). These meetings are intended to be both job interviews and
informational for the PGY-3.
- On January 16 (or the next business day), the Residency Director
sends an anonymous electronic voting form to all residents who will
be in the program in Seattle in the following academic year, so that
residents can express preferences for their Chief Residents for the
- One week later, the Residency Director sends the results of the resident
vote and the list of PGY-3s interested in each position to the Chiefs
of Service, Associate Residency Directors, and any other faculty members
who will make decisions regarding any non-site-based Chief Resident
positions. Within one week (and before February 1), sites and/or decision-making
faculty members submit to the Residency Director a list of all PGY-3s
they would be interested in and willing to have serve as Chief Resident.
- By no later than mid-February, the Residency Director convenes a
meeting (in person or by phone) with the Chiefs of Service, Associate
Residency Directors, and any faculty involved in decisions regarding
non-site-based Chief Resident positions, in order to decide on and coordinate
offers regarding the Chief Resident positions. Decisions made will be
submitted to the Chair for approval.
- After this meeting, following approval by the Chair, and no later
than the last day of February, Chief Resident position offers will be
made to all selected PGY-3s on the same day.
- Any unanticipated issues (e.g. a selected PGY-3 withdraws or becomes
unable to serve as Chief Resident) will be managed in a coordinated
way by the Residency Director, Chief of Service for the site, site Associate
Residency Director, and/or other decision-making faculty for non-site-based
positions, with final approval by the Chair.
(Approved by the RESC, May 28, 2013.)
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Psychiatry Residency Training Program
1959 NE Pacific Street, Box 356560
Seattle, WA 98195-6560